Setting up email..

Setting up email..

Setting for email can be a tricky thing with all the different email clients out there.

Here is a quick guide.

The best way to setup emails is to use:

  1. The Main office computer as the master archive with POP3 settings
  2. All other computers, and also mobile devices as IMAP.

That way, your email space never runs out, POP3 will delete emails from the server once downloaded, you still have a full record of all emails on the office computer, and all your other devices can see the most recent 3 or 4 weeks worth of emails directly from the server, in real time.

INCOMING MAIL

POP3

Download emails to one ‘master’ computer, and delete from server after a few days.

Address: yourdomainname.com.au  Port: 110    Security: STARTTLS

Address: yourdomainname.com.au  Port: 995    Security: SSL/TLS


IMAP

Use the server as your storage only. You will eventually run out of Server space unless you delete your emails regularly.  IMAP is generally the one to use with a Mobile device, as its more a temporary look at your emails whereas POP3 will download them and remove them from the mail server as described above.

Using Google or Office 365 is a great option if you need to store a lot of emails, we can help consult on this process, while keeping your company email address.

Address: yourdomainname.com.au  Port: 143    Security: STARTTLS
Address: yourdomainname.com.au  Port: 993    Security: SSL/TLS

OUTGOING MAIL

Address: mail.yourdomainname.com.au  Port: 25 Security: STARTTLS (or TLS if STARTLS is not listed)

TLS uses Port 25 or port 587 to send – 587 is used by Google mail, but 25 is fine for cPanel servers.
TLS is not SSL based.

If you want SSL security then select it and use port 465.

 

 

Other ways to do it if you are more technical.

Secure SSL/TLS Settings

Username: emailname@domain.com.au
Password: Use the email account’s password.
Incoming Server: mail.domain.com.au

  • IMAP Port: 993
  • POP3 Port: 995
Outgoing Server: mail.domain.com.au

  • SSL
    SMTP
    Port: 465
IMAP, POP3, and SMTP require authentication.

Non-SSL Settings

Username: emailname@domain.com.au
Password: Use the email account’s password.
Incoming Server: mail.domain.com.au

  • IMAP Port: 143
  • POP3 Port: 110
Outgoing Server: mail.domain.com.au

  • None or TLS or STARTLS
  • SMTP Port: 25 or 587
IMAP, POP3, and SMTP require authentication.